Sustainable Work: Stay Sane, Increase Productivity and Live Longer in the Communication Age

Speaker · Workshop · Sustainable Enterprise Conference · Rohnert Park, CA · May 2012

Workshop on staying sane and productive in the communication age: the health dangers of sedentary, screen-heavy work and multitasking, with practices for the mind and for the body.

Part of Earthsite

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SUSTAINABLE WORK STAY SANE, INCREASE PRODUCTIVITY AND LIVE LONGER IN THE COMMUNICATION AGE
MY STORY PRESENTED BY JOEYSHEPP.COM PASSION IN INTERNET TECHNOLOGY AND SUSTAINABILITY 10 YEARS LEADING EARTHSITE, A WEB DEVELOPMENT COMPANY
SUSTAINABLE WORK? AN OXYMORON YOU’RE DOING GOOD IN THE WORLD BUT, ARE YOU DOING WELL WITH YOUR MIND AND BODY? WE MUST ADDRESS SUSTAINABILITY IN HOW WE WORK
ROADMAP • DANGERS OF WORK • PART 1: MIND • PART 2: BODY • THE FUTURE • QUESTIONS? INTERACTIVE ELEMENTS PRESENTATION AVAILABLE ONLINE
THE DANGERS OF WORK CURRENT CASE STUDIES ON THE IMPACTS OF WORK
YOU MAY WANT TO STAND UP FOR THIS
SITTING WILL KILL YOU SITTING 6+ HOURS PER DAY MAKES YOU UP TO 40% MORE LIKELIER TO DIE WITHIN 15 YEARS PEOPLE WITH SITTING JOBS HAVE TWICE THE RATE OF HEART DISEASE AS PEOPLE WITH STANDING JOBS BACK PAIN, HEART DISEASE, CANCER SITTING SHUTS DOWN ENZYME PRODUCTION SOURCE: HTTP://WWW.MEDICALBILLINGANDCODING.ORG/SITTING-KILLS/
A PAIN IN THE NECK LOOKING DOWN AT A TABLET SCREEN CREATES NECK AND SHOULDER PAIN BEST TO HOLD SCREEN AS HIGH AS POSSIBLE SOURCE: HTTP://IOSPRESS.METAPRESS.COM/CONTENT/X668002XV6211041/FULLTEXT.PDF
LAPTOP WIFI RADIATION ELECTROMAGNETIC RADIATION GENERATED DURING WIRELESS COMMUNICATION CAUSING LOWER SPERM COUNT AFTER FOUR HOURS OF EXPOSURE, 25% OF THE SPERM WERE NO LONGER SWIMMING, DECREASED MOTILITY AND INDUCED DNA FRAGMENTATION SOURCE: HTTP://WWW.FERTSTERT.ORG/ARTICLE/S0015-0282(11)02678-1/ABSTRACT
MULTITASKING MYTH NEUROSCIENTIST ARE FINDING THAT THE HUMAN BRAIN CAN ONLY FOCUS ON ONE THING AT A TIME PROBLEM SOLVING SKILLS SLOW DOWN BY 40% WHEN MULTITASKING IQ DROPS BY 10 POINTS SOURCE: HTTP://WWW.DAILYMAIL.CO.UK/HEALTH/ARTICLE-1205669/IS-MULTI-TASKING-BAD-BRAIN-EXPERTS-REVEALHIDDEN-PERILS-JUGGLING-JOBS.HTML SOURCE: HTTP://BLOGS.HBR.ORG/BREGMAN/2010/05/HOW-AND-WHY-TO-STOP-MULTITASKI.HTML
COMPUTER STRESS INFORMATION OVERLOAD COMMUNICATION OVERLOAD TECHNOLOGY FRUSTRATION INCREASED TIME AT COMPUTER RATE OF CHANGE INCREASING RESEARCHERS SUGGEST THAT AS MUCH AS 60-90% OF ILLNESSES ARE DIRECTLY CAUSED BY OR EXACERBATED BY STRESS SOURCE: HTTP://WWW.HELPGUIDE.ORG/MENTAL/STRESS_SIGNS.HTM
PART ONE: MIND
SIGNAL VS. NOISE WANTED INFORMATION VS. UNWANTED UNSUBSCRIBE TURN ALERTS OFF MARK AS READ SILENCE PHONES
IS THIS YOUR DESKTOP? FILE MANAGEMENT IS A LOT OF WORK
LET GO OF FILE MANAGEMENT LET GO OF MANAGING FILES WITH CLOUDBASED SYSTEMS BENEFITS INCLUDE AUTOMATED ORGANIZING, ADVANCED SEARCH, SHARING, SYNCHRONIZING AND BACKUP.
RECOMMENDED TOOLS – APPLE PHOTOS – PHOTO STREAM MUSIC – ITUNES MATCH APPLICATIONS – APP STORE BACKUPS – TIME MACHINE CALENDARS – ICAL EMAIL – IMAP DOCUMENTS – ICLOUD / IWORK
RECOMMENDED TOOLS – UNIVERSAL PHOTOS – FLICKR, FACEBOOK, PICASA MUSIC – PANDORA, SPOTTILY, LAST FM APPLICATIONS – WEB APPS BACKUPS – DROPBOX, CARBONITE, MOZY CALENDARS – ICAL, GOOGLE CALENDAR EMAIL – IMAP, GMAIL DOCUMENTS – DROPBOX, BOX.NET
PAPERLESS OFFICE SCANNERS FUJITSU SCANSCAP IPHONE CAMERA SOFTWARE EVERNOTE CARDMUNCH – LINKEDIN IPHONE APPS
MASTER YOUR INBOX UNIFY EMAIL AND PHONE MESSAGES PROCESS AND CLEAR INBOX SETUP AUTOMATIC FILTERS ARCHIVE, INBOX ZERO CHECK PERIODICALLY NOT CONSTANTLY
PRODUCTIVITY SYSTEMS STRESS-FREE PRODUCTIVITY
PRODUCTIVITY SYSTEMS OVERVIEW WHAT DO YOU DO WELL? PRODUCTIVITY IS A SKILL SYSTEMS ARE CONSCIOUS CHOICES SYSTEMS LIMIT OPTIONS SYSTEMS CREATE NEW HABITS
GETTING THINGS DONE (GTD) TO BE ONE’S MOST PRODUCTIVE SELF, ONE MUST BE ABLE TO THINK CLEARLY DOWNLOAD UNFULFILLED COMMITMENTS ONE HAS MADE TO ONESELF CRITICAL THINKING ABOUT PRIORITIES – WHAT TO DO NEXT?
PERSONAL KANBAN PERSONAL KANBAN IS A PRODUCTIVITY AND EFFECTIVENESS TOOL FOR INDIVIDUALS OR SMALL GROUPS. THE SYSTEM TAKES CENTRAL PRINCIPLES AND TECHNIQUES OF LEAN MANUFACTURING AND APPLIES THEM TO PERSONAL WORK. TWO CORE RULES: VISUALIZE YOUR WORK LIMIT YOUR WORK IN PROGRESS
THE POMODORO TECHNIQUE THE POMODORO TECHNIQUE IS A TIME MANAGEMENT METHOD DEVELOPED BY FRANCESCO CIRILLO IN THE LATE 1980S. THE TECHNIQUE USES A TIMER TO BREAK DOWN PERIODS OF WORK INTO 25MINUTE INTERVALS CALLED 'POMODOROS' (FROM THE ITALIAN WORD FOR 'TOMATOES') SEPARATED BY BREAKS.
THE INFORMATION DIET A BOOK BY CLAY A. JOHNSON CHEAP AND ABUNDANT INFO LEADS TO OVER CONSUMPTION MISINFORMATION AND LOW QUALITY IS LIKE JUNK FOOD LIMITS OUR ABILITY TO THINK CRITICALLY FOCUS ON BETTER CONSUMPTION HABITS AND NUTRITIOUS, RAW INFORMATION
ARTWORK BY KOMKIN KONSTANTIN PART TWO: BODY
HOW TO SIT THE MANY WAYS TO SIT
LOTS OF WAYS TO SIT KNEELING RECLINED CROSS-LEGGED PERCHED/CROUCHED FLOOR SITTING LEANING
WE ARE MASTERS OF SITTING A FOCUS ON PERSONAL COMPUTER AND CUBICAL WORKSPACE MORE COMFORTABLE CHAIRS, MORE SEDENTARY LIVING CONTINUOUS COMMUNICATIONS RESULTS IN SITTING FOR LONG PERIODS
HERMAN MILLER AERON AND MIRRA CHAIRS
YOGA BALL CHAIRS, $30-$100
SWOOPER STOOL AND MUVMAN – SIT IN MOTION
THE HUMAN BODY THE HUMAN BODY IS NOT DESIGNED TO SIT FOR LONG PERIODS OF TIME IT HAS A REACTIVE FRAME AND SOFT TUBES FOR ALL THE PLUMBING AS SUCH, THE BODY IS MUCH BETTER IF IT STANDS AND MOVES
WHAT DO YOU STAND FOR? THE STANDING DESK RESOLUTION
TRADITIONAL STAND UP DESKS DONALD RUMSFELD AND ERNEST HEMINGWAY
TRADITIONAL WOOD STANDING DESKS
GEEKDESK MOTORIZED SIT-STAND DESKS, $950+
IKEA FREDRIK, $150
ANTHRO ADJUSTABLE LAPTOP CART, $250
STANDING DESK HACKS
QUICK AND CHEAP STANDING DESK EXPERIMENTS
ANTI-FATIGUE MATS AND FOOT RISERS
MOVEMENT IS KEY TOO MUCH SITTING IS BAD FOR YOU TOO MUCH STANDING IS BAD FOR YOU OUR BODIES ARE DESIGNED TO MOVE EXPERIMENT
RADIATION ELECTROMAGNETIC RADIATION IN THE FORMS OF WIFI, CELLULAR AND ELECTRONICS
RADIATION SHIELD HARAPAD LAPTOP RADIATION SHIELD MILITARY-GRADE RADIATION SHIELDING SITS UNDER YOUR LAPTOP CARRY WITH YOU
RADIATION SHIELDING BLANKET AND CLOTHING 99.9% Shielding Effectiveness (~50dB)
MINIMIZE EXPOSURE ELECTROMAGNETIC RADIATION INCREASES THE CLOSER YOU ARE TO THE EMITTING DEVICE USE SPEAKERPHONE OR HEADSET ON YOUR CELLPHONE SETUP WIFI AWAY FROM CLOSE PROXIMITY REMOVE ELECTRONICS FROM BEDSIDE
WRIST AND HANDS ALIGNMENT IS KEY
HAND POSITIONS
ALTERNATIVE POINTING DEVICES
ERGONOMIC KEYBOARDS
WRIST STRETCH BREAK
ERGONOMICS REVIEW BEST ALIGNMENT FOR MONITOR AND TYPING
WORK IS A THING YOU DO, NOT A PLACE YOU GO.
ACTIVITY-BASED WORK WORK INDEPENDENTLY OF TIME AND PLACE WORKPLACE PHILOSOPHY WHERE YOU CHANGE YOUR SPACE BASED ON YOUR ACTIVITY AND FEELING GROUP SPACES, INDIVIDUAL SPACES, FROM HOME, CAFE, CLIENT’S OFFICE, ANYWHERE EMPLOYERS SHIFTING TO JUDGE WORKERS ON THE BASIS OF PERFORMANCE NOT ATTENDANCE
COMPELLING COST ADVANTAGE 40% OF THE WORKFORCE ARE OUT OF THE OFFICE AT ANY GIVEN TIME DUE TO SICK DAYS, VACATIONS, OFFSITE MEETINGS FLOOR SPACE REQUIREMENTS CAN BE REDUCED BY 20% TO 40%
DRIVING FORCES ”PEOPLE ARE INCREASINGLY CONSCIOUS ABOUT THE QUALITY OF THE SPACE THEY WORK IN AND DON’T WANT TO BE LOCKED AWAY IN SIMON SWANEY THE SAME AREA.” JOINT MANAGING DIRECTOR OF INTERIOR DESIGN FIRM BATES SMART GEN Y ENTERING WORK FORCE MOBILE TECHNOLOGIES NEED FOR FLEXIBLE SCHEDULES HEALTH IMPACTS OF SITTING
THE CHAIR GALEN CRANZ, A PROFESSOR OF ARCHITECTURE AT THE UNIVERSITY OF CALIFORNIA AT BERKELEY, IS THE AUTHOR OF “THE CHAIR: RETHINKING CULTURE, BODY AND DESIGN.” THERE ARE PROBLEMS ASSOCIATED WITH BOTH SITTING AND STANDING. NO POSTURE IS PERFECT. AS A SPECIES WE ARE DESIGNED FOR MOVEMENT. THE BEST POSTURE PROBABLY IS THE NEXT POSTURE. JOB REDESIGN MAY ULTIMATELY BE A BETTER SOLUTION RATHER THAN EQUIPMENT REDESIGN. THAT MEANS CHANGING WHAT YOU DO OVER THE COURSE OF THE DAY; NOBODY SHOULD GET STUCK SITTING — OR STANDING — IN THE SAME POSITION FOR THE ENTIRE DAY.
CONCLUSION EXPERIMENT WITH STANDING WORK MOVE EVERY 20 MINUTES VARY YOUR WORKING ENVIRONMENTS SPEND SOME TIME EACH DAY REDUCING NOISE
MY DESK
STANDING DESK WITH LEAN STOOL
SIT – STAND COMBINATION, A WORK IN PROGRESS
THE FUTURE
TRENDS IMPACTING WORK MOBILE DEVICES TRAVEL EXPENSES TOUCH SCREENS VIDEO CONFERENCING CLOUD COMPUTING CHEAP BUSINESS APPS
NEW TERRITORY TECHNOLOGY IS EVOLVING RAPIDLY WORK IS THEREFORE EVOLVING RAPIDLY EXPERIMENTATION AND ADAPTATION IS KEY TRUST YOUR BODY
ENTER THE COMMUNICATION AGE INFORMATION AGE ONE WAY COMMUNICATION AGE TWO WAY COMMUNICATION IS MORE TRUSTED BECAUSE OF REAL PEOPLE LEVERAGE THIS NEW FRONTIER OF COMMUNICATION TECHNOLOGY
JOEYSHEPP.COM CONNECT WITH ME VIA SOCIAL MEDIA EXPLORE OTHER PRESENTATIONS ON SOCIAL MEDIA AND SUSTAINABILITY